Retail Cash Management Systems
What are retail cash management systems?
Retail Cash Management Systems are devices that allow you to manage and process the cash coming into your retail store efficiently, while providing additional security and cost savings.
Cash Management Systems can also assist you in getting your cash takings safely from POS to bank in the most efficient way possible by integrating with your CiT provider if required.
Depending on the needs of your business, cash management systems can offer basic cash management, or more advanced, covering reporting, auditing and monitoring, whether you have one till in one store or multiple tills over an entire estate of stores.
These systems offer big savings and a high ROI on your daily cash processing.
The Challenges of Manual Cash Handling
Although manual cash handling should be straightforward, it rarely is within most retail environments. Many retailers struggle with the following when it comes to handling cash:
- Depositing cash
- Losing time each day to counting cash in each till
- Manual counting errors
- Shrinkage
- Staff inefficiency
- The ever-present risk of counterfeit banknotes
- Poor audit trails and reporting errors
- Reconciliation
- Secure storage of cash
- Theft
All of which can cause major headaches for retailers, big or small.
Benefits of Cash Management Technology
Cash management technology takes the hassle out of your retail cash handling by taking care of everything for you, from POS to your bank.
Volumatic’s CounterCache intelligent (CCi), combined with our CashView Enterprise software, provides you with a full end-to-end cash management solution that offers:
- An intelligent one-touch deposit device that validates, counts and securely stores your notes with 100% accuracy
- An intuitive user interface – making it simple to use and to action everything quickly and easily
- Intelligent live dashboards – delivering clear, actionable and detailed data
- Live notifications – to prompt users when issues or actions arise, so you never miss a thing
- Powerful reporting – to give you detailed trading and banking data, making life easier for your management, operations, treasury and loss prevention teams
- Flexibility to use on desktop or mobile devices
Cash Handling and reconciliation processes
Cash handling and end-of-day reconciliation processes can be time-consuming and inefficient, and put your business at risk of loss – but cash management systems can eradicate all of that.
CashView Enterprise is a software platform that allows you to manage, monitor, configure and support all of your Volumatic CCi devices in-store, and across your entire estate, making your cash handling processes simple, efficient and accurate.
The latest version of CashView Enterprise gives users intelligent dashboards and live notifications, providing actionable data in a clear and concise format. Multiple useful reports can be created in real-time or scheduled to be autogenerated when you need them.
And when it comes to reconciliation, cash management solutions help eliminate errors and discrepancies. Everything is already counted and sealed in our tamper-proof pouches, ready to be collected by your local CiT provider. The pouches are scanned and sent to your bank and this can also offer you accelerated credit, depending on your bank.
Cash Management across retail environments
Finding a cash management system to fit the needs of your retail store is easy with Volumatic. Whether you’re a small, independent retail store or a much larger, multi-site retailer, we can provide a cash management solution tailored to your needs.
Our CashView Enterprise cash management solution can offer you full visibility of your cash takings across all the tills in your store, or all the tills in your entire estate, meaning you’re always in control. You’ll get daily reporting, the ability to identify and resolve discrepancies quickly and easily and accurate cash counting, which means your cash will be credited in your bank as quickly as possible.
Cash Management Systems provide next-level efficiency, security and cost savings of up to 75% on cash processing, and you’ll wonder how you ever lived without one in no time!
Integrating Cash Management with Retail Operations
 Our CCi can be easily integrated to fit into your daily retail operations with our CashView Enterprise cash management software to provide you with true end-to-end cash management from POS to bank.
CashView Enterprise cash management software provides you with intelligent dashboards and live notifications, giving you the ability to track your cash flow effectively and allowing you full visibility of the cash within your CCi devices across your store or your entire estate.
Volumatic can help arrange installation at a time to suit you to minimise any disruption. Contact our Sales team to find out more.
Choosing the right Cash Management System
For those looking for a complete end-to-end cash management system, taking your cash from POS to bank effortlessly and securely, look no further than the combination of the CCi intelligent deposit device and our latest and greatest cash management software, CashView Enterprise.
CashView Enterprise gives you real-time reporting and offers you a full audit trail of all your devices across your store or even your entire estate.
Our latest version of CashView Enterprise is further enhanced by our new apps, including:
CashView Balance – which provides a more streamlined reconciliation for your tills
CashView Connect – which provides web integration with other third-party apps, such as your bank, service partners or CiT provider
Retail Cash Management System FAQs
It’s common for anyone in any retail business to have questions about cash management systems so here is a summary of some of the most common questions we are asked most frequently:
Q) Are Volumatic Cash Management Systems accurate and reliable?
A) Yes, our CCi is award-winning and market-leading and is 100% reliable when it comes to note validation, accurate cash counting and secure storage. When paired with our CashView Enterprise software, it creates a true end-to-end cash management system that can be relied on for accurate reporting and reconciliation.
Q) How do I know what cash management system is right for my retail business?
A) At Volumatic, we know how important it is to provide you with the right systems and solutions to suit you. We pride ourselves on not giving you the hard sell – we will assess your business needs and make recommendations based on what will make life easier for you and save you time and money.
Q) Will I see a decent ROI if I invest in your cash management system?
A) Absolutely – for example, our customers have reported a saving of up to 75% on processing costs when using our cash management solution – take a look at our ROI calculator to see how quickly you could see a return.
How quickly can a retailer implement a Cash Management System?
Volumatic are able to arrange for the installation of your CCi and your CashView Enterprise software. We work with a number of third-party installation partners which include G&D, Diebold and NCR.
Typically, the physical installation will take no longer than 30 minutes per device, depending on the configuration of your till furniture.
We will work with you to find a time to install everything to minimise downtime in your store(s).
Can Cash Management Systems work across multiple retail locations?
Yes, our CCi/CashView Enterprise cash management system provides estate-wide visibility.
It offers you real-time status information and gives you clear reporting at both the store level and across your entire estate of retail stores.
It gives both Store Managers and Head Office teams the ability to track cash and manage your CCi devices from anywhere.
We work with many multi-location retailers, including Tesco, Morrisons and the Co-op.
Are retail Cash Management Systems difficult for staff to use?
No – they have been designed with the user in mind. The CCi requires minimal training and CashView Enterprise offers an intuitive user interface which can be navigated easily and will be picked up in no time.
All of our products come with an instruction manual and we also provide extra guides through our Support site and in video tutorials on our Volumatic YouTube channel.
For solutions like the CCi and Cashview Enterprise, we can also arrange in-person training with your employees to suit your requirements.
Can Cash Management Systems integrate with existing retail technology?
You have more than one option when considering how to integrate a cash management system with your day-to-day retail operations. Our CCi can either be installed with our CashView Enterprise cash management software, or alternatively, you can opt for the CCi to be integrated with your existing EPOS, back office or cash reconciliation system.
Volumatic has lots of integration experience, working with many current EPOS system providers including TLM, CBE, Retalix and VME to ensure everything goes smoothly.
Volumatic can help arrange installation at a time to suit you to minimise any disruption. Contact our Sales team, who can advise if this is the right option for your business.
Are Cash Management Systems suitable for small retailers?
Absolutely! Cash management systems are suitable for any size of retail store, from the smallest to the biggest.
In addition to our larger customers, such as Tesco, Morrisons and the Co-op Food Group, our cash management systems can also be found in the likes of Nisa, Heart of England Co-op, Frasers Retail Ltd and Valli Forecourts.
Our CCi/CashView Enterprise cash management system offers efficiency, security and cost savings whether you’re a big or small retailer, and gives you peace of mind that your automated cash handling is taken care of with minimal fuss with the latest technology.
